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How to Add Editors to an iGUIDE

Updated

Overview

Add Editors to give other people access to edit an iGUIDE, for example your client, an agent or a colleague. You can add Editors to a single iGUIDE, or set default Editors who are added to every new iGUIDE you create.

Editors can:

  • Add or remove gallery photos
  • Configure panoramas
  • Change room labels and the iGUIDE address
  • Adjust Edit View options
  • Add or remove other Editors (but not the Manager)

Before you start

  • You must be the Manager or an Editor of the iGUIDE.
  • The person you're adding needs an iGUIDE Portal account. Any account type works, including a free User account. If they don't have one, ask them to sign up at manage.youriguide.com first.
  • If you only want someone to receive the iGUIDE Report or Analytics Report by email, add them as a Subscriber instead. Subscribers don't need an account.

  • If the iGUIDE is in Protected mode and you only want someone to view it, add them to the Viewers list instead. Viewers need a Portal account but can't edit anything. See Protecting Your iGUIDE.

For more about account types and roles, see iGUIDE Roles and Accounts.

In this article

Add an Editor to an iGUIDE

  1. Log in to the iGUIDE Portal at manage.youriguide.com.
  2. Go to My iGUIDEs and search for the iGUIDE.
  3. Click the Edit button on the iGUIDE.
  4. On the left, click iGUIDE Collaborators.
  5. In the Editors field, start typing the person's name or email address.
  6. Select the correct person from the dropdown. If more than one match appears, check the email address to make sure you pick the right account.
  7. Click Save.

The new Editor can now find the iGUIDE under My iGUIDEs when they log in.

Add default Editors to all new iGUIDEs

Operator and Sub accounts can set default Editors who are added automatically to every new iGUIDE. Changes only apply to iGUIDEs created after you save them.

  1. Click your name in the top-right corner of the Portal and select Settings.
  2. Click iGUIDE Defaults.
  3. Scroll to the iGUIDE Editors section.
  4. Add the Editors (and Primary Contact, if needed) you want on every new iGUIDE.
  5. Save your changes.

Remove an Editor

  1. Log in to the iGUIDE Portal at manage.youriguide.com.
  2. Go to My iGUIDEs and search for the iGUIDE.
  3. Click the Edit button on the iGUIDE.
  4. On the left, click iGUIDE Collaborators.
  5. In the Editors field, remove the person's name.
  6. Click Save.

Editors can remove other Editors, but only the Manager role can be reassigned, not removed. To change the Manager, see iGUIDE Roles and Accounts.

Frequently asked questions

Q: The person I want to add doesn't show up in the search. 
A: They probably don't have an iGUIDE Portal account yet, or they signed up with a different email address. Ask them to sign up at manage.youriguide.com or confirm which email they used, then try again.

Q: Can an Editor upload scans or create new iGUIDEs? 
A: Not through the Editor role. Uploading depends on account type: only Operator accounts and Sub-accounts can upload. An Editor with a User account can edit the iGUIDE but can't create new ones.

Q: Can an Editor request updates or report errors? 
A: Only if their account is an Operator account or Sub-account. Editors with a User account can't submit these requests.

Q: Will Editors get emails about the iGUIDE? 
A: Yes. Editors are CC'd on emails such as the iGUIDE Report, lock requests and expiry notifications. If a Primary Contact is assigned, Editors are BCC'd instead.

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